Your team analyzes the same tender 4 times.
That's a waste of time.
Bid manager downloads 15 PDFs. Uploads to SharePoint. Writes summary. Tech lead has questions. Downloads same 15 PDFs. Puts in ChatGPT. Sales does the same. Legal too.
With Herkules: Upload once. Entire team asks questions to the same AI.
Region Hovedstaden - IT System
15 documents • Uploaded by Maria at 09:15
I have uploaded the new tender from Region H. The AI has analyzed all documents.
Key points: Budget 50-75M DKK, weighting 60% solution / 40% price, ISO 27001 requirement.
Show my technical reading guide
📚 Your technical reading guide:
- Section 3.2: Integration requirements (p. 23-27)
- Appendix B: Technical specs (p. 89-95)
- Section 7: Performance & SLA (p. 45-46)
⚠️ NOTE: Security requirements in section 9.3 affect architecture
You only need to read 12 pages (not all 147)
Is there an option for a pilot project first?
How it works today (it's chaos)
Monday 09:00 - Maria (Bid Manager)
Downloads 15 PDFs from tender portal. Spends 3 hours reading. Copies sections into ChatGPT for summary. Writes summary in Word. Uploads everything to SharePoint. Sends email: "New tender - see SharePoint."
Tuesday 14:00 - Thomas (Tech Lead)
Reads Maria's summary. Has questions about integration. Downloads all 15 PDFs from SharePoint. Puts them in ChatGPT again. Adds Maria's summary as context. Finds answers after 2 hours. Discovers new technical requirements Maria missed.
Wednesday 11:00 - Anne (Sales)
Needs to know budget and payment terms. SharePoint is down. Gets PDFs by email from Maria. Own ChatGPT session. Finds contradictions between documents. Confusion.
Thursday 16:00 - Lars (Legal)
Checks compliance. Fourth person analyzing same documents. Finds critical GDPR requirement no one else saw. Panic. "Have you seen appendix 7, page 45?"
Result:
- • 4 people × 3 hours = 12 hours wasted
- • Everyone has different understanding
- • Critical details discovered too late
- • Knowledge disappears in email threads
- • You bid on wrong foundation
How it works with Herkules
Maria uploads once
Drops all 15 documents into Herkules. AI analyzes in 2 minutes. Sends link to team: "New tender ready for review."
Thomas asks technical questions
Clicks link. Asks: "Integration requirements?" AI responds with precise references. Sees Maria's notes. Adds own technical observations.
Anne checks budget
Same link. Sees all questions and answers. Asks about pilot possibility. AI finds it in contract draft. Everyone sees the answer simultaneously.
Lars verifies compliance
Sees everyone has checked basics. Focuses on GDPR. Finds critical requirement, everyone notified instantly. Problem solved same day.
Result:
- • Full analysis in 1 hour (not 12)
- • Everyone has same understanding
- • Nothing overlooked - AI + 4 people checking
- • All knowledge in one place
- • You bid on correct foundation
AI learns who needs what
After a few tenders, Herkules knows your team. Thomas always asks about integration. Anne focuses on price. Lars checks compliance. The AI begins to anticipate your needs.
Example after 5 tenders:
Herkules AI:"Thomas, I have already marked the technical sections. There are special integration requirements on pages 23-27 you should see first."
Herkules AI:"Anne, the pricing model is different than usual - 60% fixed price, 40% variable. See details on page 31."
🚀 The more you use the system, the smarter it gets
From email chaos to clear decision
Before: Email black hole
📧"Please review attached tender"
⏰Waiting 3 days...
📧"Reminder: need your input"
💬"Looks okay" (what does that mean?)
❌ No clear decision
After: Structured feedback
✅ Decision: Proceed with reservations
Get team feedback in 24 hours, not 2 weeks
All this you also get
Beyond reading guides and team alignment. Each feature solves a real problem.
Upload once
PDF, Word, Excel - all at once. AI understands tables, attachments, even poorly scanned documents.
Entire team asks
Everyone asks questions to the same AI. Sees each other's questions and answers. Builds on each other's insights.
Remembers everything
"This resembles the Region H tender you won." Every analysis makes the system smarter about your patterns.
Simple, transparent pricing
For the entire team. No per-user fee.
- ✓Unlimited document upload
- ✓Entire team included
- ✓AI remembers all your tenders
- ✓Danish support
ROI on first tender
Save 12 hours × 800 kr = 9,600 kr on one tender. Herkules pays for itself the first time you use it.
Stop waste. Start collaboration.
While you read this, another team is analyzing the same tender 4 times. It doesn't have to be you.
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